NOTICE FOR CONSULTING SERVICES
Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, Planning Division, that consulting services will be utilized to re-platform, enhance and expand our existing web-based computer application for Local Public Agency programs. These programs include Congestion Mitigation and Air Quality, Off-system Bridge Program, Transportation Alternatives and the Recreational Trails Program. The work will include but not limited to incorporating project prioritization methodologies, project analysis and performance metrics into a web-based application. The work will follow guidelines provided by the Federal Highway Administration regarding project eligibility and incorporate a project engineering review process for submitted projects. These tasks will be developed and deployed based on system requirements studies, user experience studies, accessibility studies, prototyping, wireframing, coding, testing, deployment to WVDOT-hosted servers, and on-call technical support for the period of one (1) year. This work shall be required in accordance with current law and best industry practices in order to deliver a state-of-the-art web-based application. Intentions are that all work, including source code, will become available to and the property of the State of West Virginia.
Method of payment will be lump sum per assignment or specific rate of pay.
Firms interested in being considered for providing these services must submit a “Letter of Qualification” and unpriced prospectus to Mr. C. Elwood Penn, P. E., Director, Planning Division, Division of Highways, 1900 Kanawha Boulevard East, Building Five, Room-A450, Charleston, West Virginia 25305 or preferably by e-mail to dohplanningservices@wv.gov prior to 4:00 p.m. on October 2, 2017.
As a minimum, the prospectus shall include the following evaluation factors:
1. Professional qualifications necessary for satisfactory performance of the required work shall be provided for that person-in-charge of overseeing the work. That person shall be located within the office where the work is to be performed, and shall demonstrate sufficient past experience performed for the State of West Virginia, Division of Highways. This individual shall be readily accessible to the Division.
2. Specialized experience and technical competence in the type of work required.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Division’s required schedule time frame; personnel dedicated to perform such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
5. Knowledge and understanding of the scale and requirements for the project.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file with the Planning Division for the calendar year 2017, dated January 1, 2017 or later.
2. Location of office in which the work will be performed.
3. Type of work anticipated to be subcontracted or performed by sub consultant(s).
4. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
5. A completed Short List Selection Criteria Technical Evaluation Factor form limited to a single page of data. Cross referencing on this form to other parts of the prospectus is not acceptable.
A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering into contract negotiations, the selected firm(s) and any sub consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any sub consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.
It is policy of the West Virginia Division of Highways, Planning Division, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.