Notice of Statewide (On-Call) Bridge Repair Design Services
Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, of a Statewide (On-Call) Agreement for design of bridge repair plans of various in-service bridges.
Engineering firms interested in being considered shall have the expertise and the capability to provide bridge repair design plans for of all types of structures. The structures to be repaired are located throughout the state, over a variety of water conditions, roadways, railroads, etc., and will be designated by the Operations Division. Projects will require a quick turn-around time with expected delivery within 3 months of Notice to Proceed. Bridge Inspection services shall not be a part of these projects.
Bridge Repair Design services shall be provided in accordance with any applicable West Virginia Department of Transportation, Division of Highways; Specifications, Manuals, Design and Structure directives. All publications and specifications referenced shall be current edition.
Project Assignments are currently scheduled for work to begin in 2023. Single or multiple assignments may be made for this work. Multiple engineering firms may be selected for this work.
Engineering Firms interested in being considered for these projects must submit a “Letter of Qualification” and one unpriced prospectus to Mr. William R. Murray, P. E., Bridge Preservation Section Manager, Operations Division, Division of Highways, by email to DOHMaintenanceLOQ@wv.gov prior to 4:00 p.m. on December 22, 2022
As a minimum, the prospectus shall include the following evaluation information factors:
1. Professional qualifications necessary for consideration and satisfactory performance of the required work and as a minimum shall have a professional engineer licensed by the State of West Virginia. That person shall be located within the office where the work is to be performed and shall demonstrate sufficient experience performed for the State of West Virginia, Department of Highways related to bridge design and repair to be provided. This individual shall be the person-in-charge overseeing the work and must be readily accessible to the Department, preferably located in-state.
2. Consideration shall be given to specialized experience and technical competence. Specialized experience shall focus on the qualifications of the staff working on the project with emphasis placed on individual specialized expertise required for the project. As a minimum, the firm shall provide a Résumé of those individuals who will be committed to the needs of the project. Strong considerations will be based on the professional and non-professional staff specialized experience and technical competence stationed within the office where the work is to be performed.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Department’s required schedule time frame; personnel dedicated to performing such work. Overall capabilities to perform the work, including available workforce to assign to the project, workforce personnel qualifications, and present workload.
4. The firm’s Project Manager shall be located within the office where the work is to be performed and shall demonstrate sufficient experience performed for the State of West Virginia, Department of Highways This individual shall be the person-in-charge overseeing the work and must be readily accessible to the Department, preferably located in-state.
5. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
6. Location shall be based on the geographic location of the Firm’s office relative to the project site along with experience and knowledge of the area where the project site is located with the significant importance being given to accessibility of the office location relative to the Department.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire (CCQQ) dated January 1, 2022, or later, if not already on file. This form may be found on the follow website:
http://transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
It must specifically indicate the staff levels by classification located in-state vs. out-of-state. It must also identify the person in-charge overseeing the work that holds a valid professional license issued by the West Virginia Board of Professional Engineers.
2. Location of office or office(s) in which the work, or part of the work, will be performed.
3. Identification of subconsultants by name as to the type of work anticipated to be subcontracted or performed, if proposed as part of the design team. Addition or deletion of a subconsultant must have written approval from the Division.
4. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
5. Completed copies of the Division’s “Consultant Short List Selection Criteria Technical Evaluation” form limited to a single page of data. One loose leaf copy of form is to accompany the bound unpriced prospectus. Cross referencing on this form to other parts of the prospectus is not acceptable. This form can be found at the following website:
http://transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
6. A copy of a valid “Certificate of Authorization” to offer Engineering, Surveying, or other related services within the state, issued by the appropriate West Virginia Board.
A single “Letter of Qualification” and one unpriced prospectus are required and must contain all the above information required to be considered. Failure to provide the required information and/or insufficient information will cause disqualification and the prospectus will be returned. All evaluation factors as noted herein before will be given equal consideration in the selection process unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering any contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.
The submitted certified audited overhead (Indirect Cost Rate) report shall include the certification, certifying that the allowability of costs used to establish the final indirect cost rate are in accordance with the FAR cost principles, or a verification indicating this certification was previously submitted and accepted by the cognizant agency. This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less than Two Hundred Fifty Thousand Dollars ($250,000.00). In such instances, a company computed overhead rate may be utilized.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged, and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.