NOTICE FOR CONSULTING SERVICES

Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consulting services will be utilized for CEI WVDOH Materials Facility Testing and Sampling Services for calendar year 2025-2026 who have expertise and capability in the following:

Provide Materials Laboratory Testing and Sampling Services at MCS&T and District Labs for:

Concrete Testing Lab:

PCC Inspector Certification or ACI Field testing Technician Grade 1 with the WV PCC Inspector Supplemental Exam, ACI Concrete Strength Testing Technician, ACI Cement Physical Tester. 

MCS&T Asphalt Binders Lab - Proficiency in testing asphalt binders using the Dynamic Shear Rheometer (including Multiple Stress Creep Recovery), Bending Beam Rheometer, Rolling Thin Film Oven, Pressure Aging Vessel, and Spindle Viscometer.

MCS&T Asphalt Emulsions Lab - Proficiency in testing asphalt emulsions including tests for residue by distillation, residue by evaporation, storage stability, solubility, particle charge, viscosity, penetration, sieve test, ductility, and elastic recovery.

MCS&T Asphalt Mixtures Lab - Proficiency in performing design and QC testing according to West Virginia Division of Highways Standard Specifications and Materials Procedures using the Marshall Mix Design method, Superpave Mix Design method, and Balanced Mix Design. In addition, experience conducting tests required by Section 410 of the Standard Specifications and Materials Procedures including sampling compacted specimens from the roadway, sampling loose mixtures from the roadway, cutting roadway cores to test size, measuring roadway cores, determining Bulk Specific Gravity by the Vacuum Method, and use of the interface bond shear device for bond strength testing. Certification as a WVDOH Asphalt Plant Technician.

District Asphalt Mixtures Lab - Proficiency in performing design and QC testing according to West Virginia Division of Highways Standard Specifications and Materials Procedures using the Marshall Mix Design method, Superpave Mix Design method, and Balanced Mix Design. In addition, experience conducting tests required by Section 410 of the Standard Specifications and Materials Procedures including sampling compacted specimens from the roadway, sampling loose mixtures from the roadway, cutting roadway cores to test size, measuring roadway cores, determining Bulk Specific Gravity by the Vacuum Method, and use of the interface bond shear device for bond strength testing. Certification as a WVDOH Asphalt Plant Technician.

MCS&T Aggregate Lab - Aggregate Technician certified from WV DOH or ACI Aggregate Testing Technician Level 2 Certification. Therefore, it is necessary that the technician must be proficient at performing the following testing. AASHTO T 76, AASHTO R58, AASHTO T11, AASHTO T19, AASHTO T21, AASHTO T27, AASHTO T84, AASHTO T85, AASHTO T 88, AASHTO T 89, AASHTO T 90, AASHTO T96, AASHTO T 99, AASHTO T100, AASHTO T104, AASHTO T112, AASHTO T113, AASHTO T133, AASHTO T176, AASHTO T255, AASHTO T304, AASHTO D4791. The technician must be proficient at performing the following Material Procedures. MP 402.02.20, MP 700.00.06, MP 702.01.20, MP 703.00.21, MP 703.00.29, MP 703.00.22, MP 703.00.25, MP 703.00.27, MP 703.00.29, and MP 703.01.20.

District Materials Labs - Aggregate Technician certified from WV DOH or ACI Aggregate Testing Technician Level 1 Certification. It is necessary that the technician must be proficient at performing the following testing. AASHTO T76, AASHTO R58, AASHTO T19, AASHTO T27, AASHTO T84, AASHTO T85, AASHTO T89, AASHTO T90. The technician must be proficient at performing the following Material Procedures. MP 300.00.51, MP 700.00.06, and MP 703.00.21.

Metals Testing Lab - Proficiency in preparing and testing metallic products used in highway construction per the following test methods: ASTM F3125-F606, ASTM A370, ASTM E290, ASTM F436-E18, ASTM F3125-E18, AASHTO M336. Machines used to machine and test specimens includes: Universal testing machine, end mill, band saw, metal lathe, hardness machine.

Welding Lab: - Proficiency in testing welders per American Welding Society’s Bridge Welding Code (AWS D1.5). Processes include SMAW (stick) and GMAW (mig) welding.

Special Testing Lab - Proficiency in testing various elastomeric products used in highway construction per the following test methods: ASTM D412, ASTM D395-B, ASTM D2240, ASTM D573, ASTM D1149.

Chemical Lab - Proficiency in performing chemical analysis on a variety of materials used in highway construction per AASHTO M307, ASTM A775, ASTM C114, ASTM C150, ASTM C311, ASTM C595, ASTM C618, ASTM C989, ASTM C1240, ASTM C1271, ASTM E415, ASTM G62, and MP 611.00.00. The Samples range from cements, pozzolanic additives (fly ash, slag cement, silica fume, natural pozzolans, etc.), chloride cores, and metals (bolts, nuts, washers, etc.). Scientific Equipment used to test specimens includes: X-Ray Fluorescence Spectrometer, Fusion/Fluxer Machine, Thermogravimetric Analyzer, Oven, Hot Plate, Furnace, Scale (0.0001g accuracy), Atomic Absorption Spectrometer, and standard chemical laboratory equipment for performing both dry and wet chemistry.

Paint Lab - Proficiency in testing a variety of coating products used in highway construction per MP 711.00.20.  The coating samples range from zinc inorganic and organic primers, a variety of intermediate coats, a variety of topcoats, concrete coatings, etc. The equipment used to test coating samples includes Salt Fog Machine, Drying Oven, Abrasive Blast Cabinet, Paint Spray Booth, Scale, Viscometer, Accelerated Weathering Tester, Spectro-Guide Spectrophotometer (Color & Gloss) and standard paint laboratory equipment.

Firms interested in being considered must submit the following documents addressed to Mr. Michael Mance, P. E., Interim Director, Materials Control, Soils and Testing Division, 190 Dry Branch Drive, Charleston, West Virginia 25306 prior to 4:00 p.m., July 17, 2024.

1. Letter of Interest

2. Un-priced Prospectus

Both documents are to be submitted, preferably electronically in pdf format to:

Phillip.s.brown@wv.gov and copied to: Dohmcsntconsultantserv@wv.gov

As a minimum, the prospectus shall include the following:

1. A completed copy of the WVDOH Consultant Confidential Qualification Questionnaire (CCQQ), dated January 1, 2024, or later.  This form can be found at the following website:

http://www.transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx

2. Overall capabilities to perform the work, including workforce available to assign to the project, personnel qualifications, and present workload.

3. Indication of whether a cost accounting system has been maintained and is in effect such that is capable of segregating and identifying accumulating costs for each job that is performed under cost type contracts.

4. Type of work anticipated to be subcontracted or performed by a sub-consultant, with a listing of the proposed sub-consultants.

5. Completed WVDOH Consultant’s Short List Selection Criteria Technical Evaluation form. Cross referencing on this form to other parts of the prospectus is not acceptable.  This form can be found at the following website:

http://www.transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx

Prior to entering into contract negotiations, the selected firm and any sub-consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm.  The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references.  The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.  This requirement will be waived for the selected firm or any sub-consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00).  In such instances, a company computed overhead rate may be utilized.

It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged Business Enterprises (DBE) shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.

The selection of firms will be based on experience, expertise in type of work to be performed including demonstrated ability, capacity of firm to perform contract, time required to accomplish work, past performance both technically and administratively, and quality management and workmanship.

For additional information concerning this notice, please contact Phillip Brown at (304) 414-8934 or at Phillip.s.brown@wv.gov.