Frequently Asked Questions-Hauling Permits
Below are some of the most frequently asked questions regarding oversize and overweight hauling permits in West Virginia. Please review this resource prior to submitting an inquiry. If your question is not answered here, you may submit your inquiry via the official email link on this site.
I received a permit to move a load recently and need to move the exact same load over the same route. Can I renew the original permit, or must I restart the approval process?
If all aspects of your new application match the previous permit identically—including routes, travel direction, gross vehicle weight, total dimensions (height, width, length, and overhang), and specific axle weights and spacings—and your previous permit was issued within the last 30 days, the new permit can be issued without a full re-analysis. However, you must still submit a new application and provide the previous permit number via the online portal, fax, or telephone so the Permit Office can verify the details.
How much weight or width/height clearance is allowed on a specific route (e.g., US-119) for a set number of axles?
The West Virginia Division of Highways (WVDOH) does not maintain generalized lists of allowable weights or dimensions by route. All structural bridge capacities and clearance data are processed dynamically through an automated computer analysis program for each individual trip application. While the Permit Office can provide an educated estimate for frequently permitted routes, the only way to obtain an accurate determination is to submit a formal application for system analysis.
Does West Virginia allow commercial vehicle travel on weekends?
Weekend travel restrictions depend on the specific dimensions and weight of the load. If you require weekend travel, you must explicitly request it on your application. The WVDOH will evaluate the route conditions and traffic volume before granting authorization or specifying restrictions directly on the issued permit.
Does West Virginia allow permit travel after dark?
Night travel is permitted exclusively for vehicles that are overweight only (not oversize), up to and including a maximum gross vehicle weight (GVW) of 110,000 lbs. This authorization applies strictly to designated multi-lane highways. Requests for night travel on two-lane routes are reviewed on a strict case-by-case basis.
How long does it take to process a hauling permit?
Permit issuance timelines vary based on the method of application and load complexity:
- Self-Issued Permits: Applications processed directly through www.gotpermits.com or https://wv.gotpermits.com are typically generated within a few minutes.
- Standard Single-Trip Permits: Applications requiring manual review by the Permit Office are normally processed within 24 hours of receipt.
- Superload Permits: Due to complex bridge coordination and clearance reviews, these applications require a minimum of 48 hours or more.
Processing may be delayed if a load fails initial automated clearance checks, requiring secondary engineering reviews by District bridge personnel or specialized permit monitoring. It is strongly advised to apply well in advance of your scheduled travel dates.
How do I apply for international fuel tax agreement (IFTA) stickers?
Fuel tax stickers and licensing are handled separately from hauling permits. Please contact the West Virginia State Tax Department directly at (304) 558-0685.
How do I secure an encroachment (driveway) permit?
Encroachment permits for right-of-way access are managed regionally. Please contact the specific WVDOH District or County office responsible for the location of the proposed project.
Which private permit service or escort (pilot car) company should I hire, and what are their rates?
As a state regulatory agency, the WVDOH cannot recommend or endorse specific private permit services or escort corporations. Upon request, the Permit Office can provide a compiled list of active permit service agencies that maintain authorized escrow accounts with the state. Escort and pilot car providers must be sourced independently. All service rates, fees, and contract terms must be negotiated directly with the chosen vendor.
Can I apply for a hauling permit over the phone and pay with a credit card?
No, applications are not accepted via telephone. All applications must be submitted electronically through the approved online management systems. Payments may be completed using a major credit card or via a pre-established escrow account managed through Bentley Systems.
Does the WVDOH allow modifications or amendments to an issued permit?
Yes, a permit may be amended **one time only** for the following modifications:
- Truck or trailer license plate corrections (amendment applies to either the truck or the trailer, not both).
- A maximum three-day extension of the original permit travel windows.
- A date change, provided the permit has not yet become active based on the originally selected travel timeline.
Accessibility Statement:
The West Virginia Department of Transportation will, upon request, provide reasonable accommodations including auxiliary aids and services necessary to afford an individual with a disability an equal opportunity to participate in our services, programs and activities. Please contact us at (304) 558-3931. Persons with hearing or speech impairments can reach all state agencies by calling (800) 982-8772 (voice to TDD) or (800) 982-8771 (TDD to voice), toll free.
