Civil Rights Compliance

Mission Statement

The Civil Rights Division administers and monitors the West Virginia Department of Transportation's External EEO/Contract Compliance, Labor Compliance, On-The-Job Training, Disadvantaged Business Enterprise, Title VI, and Americans with Disabilities Act programs. The primary goal of these programs is to support and enhance WVDOT's commitment to diversity and non-discrimination in all its programs, services, and activities.

Civil Rights Compliance Resources

• ADA
• Disadvantaged Business Enterprise Program
• External EEO/Contract Compliance
• Labor Compliance
• National Summer Transportation Institutes (NSTI)
• On-the-Job Training (OJT)/Supportive Services
• Title VI

AASHTOWare Project Civil Rights & Labor Module

WVDOT began the implementation of AASHTOWare Project™ (AWP) Civil Rights & Labor (CRL) Module in Fall 2024. An External User CRL Request Access Form must be filled out by all prime contractors and subcontractors to gain access to the system. For more information, please see the certified payrolls and subcontractor prompt payment sections below.

AASHTOWare Project Resources

• External User CRL Request Access Form
• External User CRL Login Website

CRL Contacts

• General CRL Inquiries (Access submissions, certified payroll, etc.): dotcrl@wv.gov
• DBE Inquiries (Participation plans, signed quotes, certifications): dot.eeo@wv.gov
• Subcontractor Prompt Payment (Submissions, inquiries): dotspp@wv.gov

Certified Payrolls

Certified payroll functionality in CRL allows payrolls to be imported and tracked in a singular database. Various payroll components are calculated and checked in CRL, including pay rates, fringe benefits, hours worked, etc. There are three methods to enter payrolls in CRL:

1. Manual Entry: Recommended for small companies (≤10 employees).
2. Excel Spreadsheet and Conversion: Recommended for smaller companies with no payroll system (≤50 employees).
3. XML Export from your Company's Payroll System: Recommended and preferred method for importing payrolls; takes the longest to develop but is the quickest method to import once developed.

The following resources may be used to develop an XML export from your payroll system. Limited access to a test environment of AWP CRL may be provided upon request to evaluate if the export developed from your payroll system is valid. If your company is using an "off the shelf" payroll system, please provide them with these resources.

XML Export Resources

• XML Resource Kit from AASHTOWare (Template)
• XML Validation Tool from AASHTOWare

Excel Spreadsheet Resources

• WVDOT Excel Payroll Spreadsheet with Craft and Labor Codes - Use for projects from October 2024 Letting.
• WVDOT Excel Payroll Spreadsheet with Craft and Labor Codes - Use for projects from December 2024 and onward Lettings.
• Payroll Spreadsheet Conversion Tool (.xlsx to .XML)

Certified Payroll Computer Based Trainings (CBT)

• Entering Payrolls
• Managing and Reviewing Payrolls

Certified Payroll Quick Reference Guides (QRG)

• Managing Payrolls

Subcontractor Prompt Payment

WVDOT requires all prime contractors to enter prompt payment into AWP CRL for all federally funded contracts. Resources on how to enter, sign, and review prompt payment entries are provided below.

Prompt Payment Computer Based Trainings (CBT)

• Managing Subcontract Payments

Prompt Payment Quick Reference Guides (QRG)

• Managing Subcontract Payments

Contact Us

The West Virginia Department of Transportation will, upon request, provide reasonable accommodations including auxiliary aids and services necessary to afford an individual with a disability an equal opportunity to participate in our services, programs, and activities. Please contact us at (304) 558-3931.

Persons with hearing or speech impairments can reach all state agencies by calling West Virginia Relay, which supports communication with persons who are deaf, hard of hearing, deaf-blind, or speech-disabled. Information may be found on their website.

• Voice to TDD: 1-800-982-8772
• TDD to Voice: 1-800-982-8771