Grievances

How to File a Grievance

• Grievance Form
• WV Public Employees Grievance Board

Please note the following:

• This form is to be used for all levels of the grievance procedure.
• Grievance forms may not be filed by interdepartmental mail. See the Grievance Board’s Procedural Rule § 156-1-2.1.4.
• “Days” means working days. See W. Va. Code § 6C-2-2(c).
• The Docket Number will be assigned by the Grievance Board.
• An employee may proceed directly to Level Three only under circumstances listed in the Code:
  • W. Va. Code § 6C-2-4(a)(4): An employee may proceed directly to level three upon the agreement of the parties or when the grievant has been discharged, suspended without pay or demoted or reclassified resulting in a loss of compensation or benefits. Level one and level two proceedings are waived in these matters.
  • If all parties agree to proceed directly to level three, a statement verifying this fact, signed by all parties, must be submitted with the Grievance Form.

Send all Grievances to:

DOHGrievances@wv.gov

List of Procedures after Grievance is filed:

Level One – W.Va. Code § 6C-2-4(a)

• Grievances must be filed within 15 days of the grievable event.
• Send a copy to the Chief Administrator of your agency; and a copy to the Public Employees Grievance Board, 103 Michigan Ave, Charleston WV 25311.
• State employees must also send a copy to the Director of the Division of Personnel, Building 3, Suite 500, State Capitol Complex, Charleston, West Virginia 25305.
• A hearing will be recorded; a conference will not be recorded.

Level Two – W.Va. Code § 6C-2-4(b)

• Grievant may appeal a Level One decision within 10 days of receiving an adverse written decision.
• Send a copy to the Chief Administrator of your agency; and a copy to the Public Employees Grievance Board, 103 Michigan Ave, Charleston WV 25311.
• State employees must also send a copy to the Director of the Division of Personnel, Building 3, Suite 500, State Capitol Complex, Charleston, West Virginia 25305.
• The grievant may choose mediation by a Board administrative law judge; private mediation; or private arbitration. Grievant must select one of the three options.
• Mediation by a Board administrative law judge is free.
• If private mediation or private arbitration is selected, a Mediation Agreement Form must be filed with the Grievance Form.

Level Three – W. Va. Code § 6C-2-4(c)

• Grievant may file a written appeal within 10 days of receiving a written report stating that the Level Two mediation was unsuccessful.
• Send a copy to the Chief Administrator of your agency; and a copy to the Public Employees Grievance Board, 103 Michigan Ave, Charleston WV 25311.
• State employees must also send a copy to the Director of the Division of Personnel, Building 3, Suite 500, State Capitol Complex, Charleston, West Virginia 25305.

Contact: