Department of Transportation

Upcoming Consultant Contract Detail

Status: Closed: Selected


District Three Headquarters, State Project No. G054-HDQ-1. 00:
    Burgess & Niple

District Seven Headquarters, State Project No. G021-HDQ-1. 00:   
    Thrasher Engineering





Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consulting services will be utilized for the Campus Master Plans potentially including, but not limited to, complete construction permit application filing, existing building demolition, site grading, utilities, access roads, erosion and sediment control plans, parking lots and campus lighting and security of the following proposed District Headquarter projects:


1.      District Three Headquarters, State Project No. G054-HDQ-1. 00.  Project is located at the former Fraternal Order of Eagles, Aerie #2307, 0.2 miles north of the intersection of WV 95 and Lubeck Ave., Parkersburg, WV.  Project to include Campus Master Plan. 


2.      District Seven Headquarters, State Project No. G021-HDQ-1. 00.  Project is located along US 19, approximately 2.0 miles south of the intersection of Skincreek Rd and US 19 on Highland Drive.  Project to include Campus Master Plan.


The above projects are currently scheduled for work to begin in 2012.  Single or multiple assignments may be made for this work.


Firms interested in being considered for these projects must submit a letter of interest and un-priced prospectus to Mr. Kyle Stollings, Director, Maintenance Division, West Virginia Division of Highways, Building Five, Room A-350, 1900 Kanawha Boulevard, East, Charleston, West Virginia  25305-0430 prior to 4:00 p.m., January 31, 2012.


As a minimum, the prospectus will include the following items for evaluation:


1.                  A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file, dated January 1, 2011 or later.


2.                  Overall capabilities to perform the work, including workforce available to assign to the project, personnel qualifications, and present workload.


3.                  Location of office in which the work will be performed.


4.                  Type of work anticipated to be sub-contracted or performed by a sub-consultant.


5.                  Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.


6.                  A completed copy of the Division’s Short List Selection Criteria Technical Evaluation form limited to a single page of data.  Cross-referencing on this form to other parts of the prospectus is not acceptable.


7.                  Indication of the project(s) for which the firm is submitting information for consideration.  If the submission is for all projects, a statement to that effect shall be made and a detailed listing shall not be required.


Prior to entering into contractual negotiations, the selected firm and any sub-consultants shall submit a current audited overhead rate computation performed by a state or federal government agency of independent CPA firm.  The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references.


The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisitions Regulations will be made.  This requirement will be waived for the selected firm or any sub-consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00).  In such instances, a company computed overhead rate may be utilized.


A single letter of interest and un-priced prospectus is required regardless of the number of projects requested by the firm for consideration.


It is the policy of the West Virginia Department of Transportation, Division of Highways, that disadvantaged and women-owned business enterprises shall have the maximum opportunity to participate in the performance of contracts.