NOTICE FOR CONSULTING SERVICES
Notice is hereby given by the West Virginia Department of Transportation, Division of Highways (WVDOT-DOH), that consulting services will be utilized for the following project:
Statewide Pavement Data Collection - This project shall consist of the collection and delivery of pavement condition data in accordance with the Federal Highways Administration (FHWA) Moving Ahead for Progress in the 21 st Century Act (MAP-21), Fixing America’s Surface Transportation Act (FAST Act) and subsequent legislation and WVDOT-DOH requirements. The work will be performed statewide on all Interstates, APD and NHS routes, and selected US, West Virginia, and county routes in addition to other non-continuous road sections that include the Highway Performance Monitoring System (HPMS). The data collection may include, but not necessarily be limited to: roughness, rutting, faulting, pavement cracking, shoulder type and width, global referencing data, digital roadway images and highway centerline geometrics. The data collected will be used to analyze the system needs and develop construction programs. Existing asset information may also be collected to supplement or update the data previously collected such as guardrail, signs, sign assemblies, signals, barriers, pavement markings, rumble strips, shoulders, curb ramps, lighting, etc. The above project is/are currently scheduled for work to begin in 2023 through 2027. Firms interested in being considered for this project must submit a letter of interest and unpriced prospectus to Mr. Jacob Bumgarner, Director, Operations Division, West Virginia Division of Highways, Building Five, Room A-350, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 or via e-mail to Michael.O.Troyan@wv.gov prior to 4:00 p.m., August 31, 2022. As a minimum, the prospectus will include the following items for evaluation:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file, dated January 1, 2022 or later. This form may be found on the follow website:
2. Overall capabilities to perform the work, including workforce available to assign to the project, personnel qualifications, and present workload.
3. Location of office or office(s) in which the work, or part of the work, will be performed.
4. Type of work anticipated to be sub-contracted or performed by a sub-consultant.
5. Identification of subconsultants by name as to the type of work anticipated to be
subcontracted or performed, if proposed as part of the design team. Addition or deletion of a subconsultant must have written approval from the Division.
6. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulated costs for each job that is performed under cost type projects.
7. A completed copy of the Division’s “Consultant Short List Selection Criteria Technical Evaluation” form limited to a single page of data. One loose leaf copy of form is to accompany the bound unpriced prospectus. Cross-referencing on this form to other parts of the prospectus is not acceptable. This form can be found at the following website:
Prior to entering into contractual negotiations, the selected firm and any sub-consultants shall submit a current audited overhead rate computation performed by a state or federal government agency of independent CPA firm. The submitted overhead audit shall contain a detailed exhibit
of the computations with all applicable eliminations and references.
The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisitions Regulations will be made. The submitted certified audited overhead (Indirect Cost Rate) report shall include the certification, certifying that the allowability of costs used to establish the final indirect cost rate are in accordance with the FAR cost principles, or a verification indicating this certification was previously submitted and accepted by the cognizant agency. This requirement will be waived for the selected firm or any sub-consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized. A single letter of interest and un-priced prospectus is required regardless of the number of projects requested by the firm for consideration. It is the policy of the West Virginia Department of Transportation, Division of Highways, that
disadvantaged and women-owned business enterprises shall have the maximum opportunity to participate in the performance of contracts.