Notice is hereby given by the West Virginia Division of Highways, Planning Division, that consulting services will be utilized for non-traditional transportation projects including federal aid funded projects for the Transportation Alternatives and Recreational Trails programs as well as similarly state funded projects. These services may include preliminary engineering design, relevant environmental documents and analyses, final design engineering, construction engineering/management, and/or inspection services. The project types may include on- and off-road pedestrian and bicycle facilities, infrastructure projects for improving non-driver access to public transportation and enhanced mobility, community improvement activities, and environmental mitigation as well as motorized and nonmotorized recreational trails projects. Projects will be located throughout the State. This work shall be performed under a Statewide (On-Call) Agreement.
Method of payment will be lump sum per assignment or specific rate of pay.
Multiple firms may be selected for this work.
Firms interested in being considered for providing these services must submit a “Letter of Qualification” and unpriced prospectus to Mr. C. Elwood Penn, P. E., Director, Planning Division, Division of Highways, 1900 Kanawha Boulevard East, Building Five, Room-A450, Charleston, West Virginia 25305 or preferably by e-mail to dohplanningservices@wv.govprior to 4:00 p.m. on September 11, 2017.
As a minimum, the prospectus shall include the following evaluation factors:
1. Professional qualifications necessary for satisfactory performance of the required work shall be provided for that person-in-charge of overseeing the work. That person shall be located within the office where the work is to be performed, and shall demonstrate sufficient past experience performed for the State of West Virginia, Division of Highways related to design and plan development to be provided. This individual shall be readily accessible to the Division, preferably located in-state.
2. Specialized experience and technical competence in the type of work required.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Division’s required schedule time frame; personnel dedicated to perform such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
5. Knowledge and understanding of the scale and requirements of non-traditional transportation projects throughout the entire project life cycle.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire, if not already on file with the Planning Division for the calendar year 2017, dated January 1, 2017 or later.
2. Location of office in which the work will be performed.
3. Type of work anticipated to be subcontracted or performed by sub consultant(s).
4. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
5. A completed Short List Selection Criteria Technical Evaluation Factor form limited to a single page of data. The Consultant is to indicate whether or not they hold a valid “Certificate of Authorization” from the West Virginia Board of Professional Engineers to offer engineering services within the state. Cross referencing on this form to other parts of the prospectus is not acceptable.
A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering into contract negotiations, the selected firm(s) and any sub consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any sub consultant when its portion of the fee for the project is less than One Hundred Thousand Dollars ($100,000.00). In such instances, a company computed overhead rate may be utilized.
It is policy of the West Virginia Division of Highways, Planning Division, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.