NOTICE FOR CONSULTING SERVICES
Notice is hereby given by the West Virginia Division of Highways, Planning Division, that consulting services will be utilized for non-traditional transportation projects including federal aid funded projects for the Transportation Alternatives and Recreational Trails programs as well as similarly state funded projects. These services may include surveying, preliminary engineering, relevant environmental documents and analyses, final design, construction engineering/management, and/or inspection services. The project types may include on- and off-road pedestrian and bicycle facilities, infrastructure projects for improving non-driver access to public transportation and enhanced mobility, community improvement activities, and environmental mitigation as well as motorized and nonmotorized recreational trails projects. Projects will be located throughout the State. This work shall be performed under a Statewide (On-Call) Agreement.
Method of payment will be lump sum per assignment or cost-plus fixed fee.
Multiple firms will be selected for this work.
Firms interested in being considered for providing these services must submit a “Letter of Qualification” and unpriced prospectus to Mr. C. Elwood Penn, P. E., Director, Planning Division, Division of Highways, 1900 Kanawha Boulevard East, Building Five, Room-A740, Charleston, West Virginia 25305 or preferably by e-mail to email@example.com prior to 4:00 p.m. on August 12, 2019.
As a minimum, the prospectus shall include the following evaluation factors:
1. Professional qualifications necessary for consideration and satisfactory performance of the required work and as a minimum shall have a professional engineer licensed by the State of West Virginia. That person shall be located within the office where the work is to be performed and shall demonstrate sufficient past experience performed for the State of West Virginia, Division of Highways related to design and plan development to be provided. This individual shall be the person-in-charge overseeing the work and must be readily accessible to the Division, preferably located in-state. Professional qualifications for additional staff to be assigned to the project should also be included.
2. Specialized experience and technical competence in the type of work required including engineering, surveying, environmental documentation and analysis, right of way and utilities, and construction administration and inspection. As a minimum, the prospectus shall provide a list and description of example projects that demonstrates the firms experience on transportation alternative and/or recreational trail projects.
3. Capacity consideration shall be made on the firm’s ability to accomplish the work within the Division’s required schedule.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules.
5. Location of office or office(s) in which the work, or part of the work, will be performed.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Consultant Confidential Qualification Questionnaire dated January 1, 2019 or later, if not already on file. It must specifically indicate the staff levels by classification located in-state vs. out-of-state.
2. Type of work anticipated to be subcontracted or performed by sub consultant(s).
3. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
4. A completed “Consultant Short List Selection Criteria Technical Evaluation” form limited to a single page of data. Cross referencing on this form to other parts of the prospectus is not acceptable.
5. A copy of a valid “Certificate of Authorization” to offer Engineering, Surveying, or other related services within the state, issued by the appropriate West Virginia Board.
A single “Letter of Qualification” and unpriced prospectus is required. All evaluation factors as noted herein before will be given equal consideration in the selection process, unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering into contract negotiations, the selected firm(s) and any sub consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any sub consultant when its portion of the fee for the project is less than Two Hundred Fifty Thousand Dollars ($250,000.00). In such instances, a company computed overhead rate may be utilized.
It is policy of the West Virginia Division of Highways, Planning Division, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.