NOTICE FOR CONSULTING SERVICES
DISTRICT SPECIFIC – MATERIALS INSPECTION SERVICES
Notice is hereby given that consulting services will be utilized by the West Virginia Department of Transportation, Division of Highways, for various materials testing, inspection, quality assurance, documentation services, and related duties as required on various projects for all 10 Districts of the State. The anticipated duration of the agreement is twelve months beginning July 1, 2020 with the potential for a (mutually agreeable) twelve-month extension. It is possible for multiple Consultants to be selected for each District throughout the State. It is anticipated that appropriately accredited and qualified inspectors, Levels I-IV, for the area of assignment will be required.
The general guidelines for performance of the project inspection are as follows:
1. The consulting engineering services required may consist of testing of materials, inspection of materials, plant inspections, or any other material inspection services used on various types of construction projects.
2. The consultant will supply experienced construction and materials inspection personnel. All inspectors must be certified through WVTRET.
3. The personnel shall have a working knowledge of WVDOT-DOH standards, specifications, WVDOH Traffic Control manual, Materials Certification, materials testing procedures, as well as being certified by the DOH for sampling and testing aggregate and soils, Portland cement concrete, bituminous concrete, compaction testing and possess nuclear certifications in the State of West Virginia. The knowledge and certifications required of a given individual will depend on the specific item(s) being inspected and /or sampled/tested.
4. It is preferred that the consultant’s laboratory have a current AASHTO:Resource Laboratory Assessment for the tests the consultant would be performing for the Division, and that the final report of the laboratory assessment be available for review by the Division. If the consultant’s laboratory does not have a current laboratory assessment final report from AASHTO:Resource, the Division would need to perform a laboratory inspection for each material area asphalt, aggregate, and concrete.
5. In addition, the inspectors/technicians shall be knowledgeable of good construction practices and procedures; able to interpret contracts, special provisions, plans and specifications, proposals; able to exercise good judgment; able to use engineering, testing and office equipment; be accurate and neat in recording data and preparing records and able to maintain a harmonious relationship with the Department, other governmental agencies, contractors, and the public.
6. The consultant will supply all necessary transportation, laptop, and communication devices for its personnel.
7. The Department will supply field offices, storage buildings, and office equipment per normal construction contract specification items or reasonable access to the same as it deems necessary.
8. The Consultant personnel shall be proficient in using Site Manager, or have attended the Site manager training class through Bridge Valley, for preparation and maintenance of project records and documentation. The Department will supply Department required forms to the Consultant. In order to use Site Manager the following is required:
Internet Explorer 11 is the only web browser supported for accessing Citrix. You should not try to access Citrix with any other browser, due to it causing connection problems with Internet Explorer 11 once done. Consultants should have their own IT staff to setup their Citrix connections and have them login to test once everything has been approved and they have access. Consultants must register their accounts through this link so that they can unlock their accounts or reset their passwords: https://aka.ms/ssprsetup
Must have windows 7 or above operating system, and MS 2003 (MS Office 2003?) or newer. Adobe Acrobat Reader is fine for accessing our reports.
9. All testing equipment, laboratory equipment, incidental tools, and supplies are to be furnished by the Consultant unless the Department elects to supply same on a given project.
10. The method of payment for the consultant services provided will be specific rate of pay.
Firms interested in being considered for this work must submit a letter of interest and unpriced prospectus to Mr. Jason M. Boyd, Director, Contract Administration Division, West Virginia Department of Transportation, Division of Highways, Building Five, Room 840, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305 prior to 4:00 P.M. on February 13, 2020. Responses received after this time will not be considered.
As a minimum, one hard copy of the Letter of Interest (LOI) will include the following along with an electronic copy sent by email to: Matt.D.Crum@wv.gov:
1. A completed copy of the Division's Consultant Engineer Confidential Qualification Questionnaire. The questionnaire should be current as of January 1, 2019 or later.
2. A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found in Appendix E of the WVDOT-DOH Manual for Consultant Services or from the WVDOT web homepage by selecting the following tabs: Business/Upcoming Consultant Contacts/Engineering/Forms and Documents http://www.transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
3. Overall capabilities to handle this work, including work force available to assign to the project, personnel qualifications, and present workload.
4. Type of work proposed to be subcontracted.
5. Location of base office for the assigned project staff.
6. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type contracts.
Submittals shall be prepared simply and economically, providing a straight forward, concise description of the firm's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete and effective proposal are neither required nor desired prior to entering contract negotiations. The selected firm and any sub consultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.
Any technical questions concerning the requirements for this project should be directed to Mr. Matt Crum, P.E., Contract Administration Division, at (304 414-6979) or E-mail at Matt.D.Crum@wv.gov