For Consultant Services
(Request For Qualifications)
Notice is hereby
given that the West Virginia Department of Transportation, Division of Highways
(DOH) is soliciting qualifications for the
purpose of making available a list of pre-qualified Consultants to be utilized
to provide traffic counts services for the entire state. The work generally consists of collecting
volume, classification, weight, and speed data. Successful Consultants must be capable of
performing 51% of the work as the prime Consultant. This list of prequalified Consultants will be
made available on the WVDOH website and will be open for submission of
qualifications through November 30, 2021.
Once approved, that Consultant’s name shall be
placed on the list of Consultants prequalified to participate in this program
and shall be considered pre-qualified and eligible for project selection. Those Consultants
selected and placed on a master list MUST resubmit their CCQQ (or
Standard Form 330) each year on or shortly after the first day of January to
remain on the list, or at any time any of the required information changes.
of consultant(s) shall be based on an evaluation of the criteria requested
which shall include, but is not limited to: traffic counts related experience;
technical competence; capability to perform; and past performance.
The areas of
work required for the traffic counts services will include, but are not limited
to, the following items: Traffic Data Collection & Processing (road tube,
video, and manual) of portable motorized
volume, classification, speed, weight counts, Traffic Data Collection &
Processing of non-motorized pedestrian and bicycle counts, and Traffic Control.
Consultants interested in being considered for
pre-qualification must submit a “Letter of Qualification” and one unpriced
prospectus to Patricia.A.White@wv.gov beginning February 23, 2021 through November
minimum, the prospectus shall include the following evaluation information
qualifications necessary for consideration and satisfactory performance of the
required work shall be provided for that person-in-charge of overseeing the
work. That person shall be
located within the office where the work is to be performed and shall demonstrate
sufficient past experience performed for the State of West Virginia, Division
of Highways related to traffic counts services to be provided. This individual shall be the person-in-charge
overseeing the work and must be readily
accessible to the Division, preferably located in-state.
shall be given to specialized experience and technical competence. Specialized
experience shall focus on the qualifications of the staff working on the
project with emphasis placed on individual specialized expertise required for
the project. As a minimum, the Consultant
shall provide a Résumé of those individuals who will be committed to the needs
of the project. Strong considerations
will be based on the professional and non-professional staff specialized
experience and technical competence stationed within the office where the work
is to be performed.
consideration shall be made on the Consultant’s ability to accomplish the work
within the Department’s required schedule time frame; personnel dedicated to
perform such work.
performance on contracts with Government agencies and private industry in terms
of cost control, quality of work, and compliance with performance schedules. In
addition, the information provided for past work performed should include:
a. Information sufficient
to show the minimum qualifications stated in items above.
b. A list of applicable
project experience in the past five (5) years.
c. The name of owner for
whom the work was performed.
d. The names and phone
numbers of owner’s representatives who can verify and discuss the Consultant’s
participation in these projects.
e. A brief description of
each project size and type, including any unusual features.
shall be based on the geographic location of the Consultant’s office relative
to the project site along with past experience and knowledge of the area where
the project site is located with the significant importance being given to
accessibility of the office location relative to the Department.
to the above evaluation factors, the prospectus shall include, as a minimum,
the following items:
completed copy of the Division’s Consultant Confidential Qualification
Questionnaire (or Standard Form 330), dated January 1, 2021 or later, if not
already on file. It must specifically
indicate the staff levels by classification located in-state vs. out-of-state.
of office or office(s) in which the work, or part of the work, will be
of subconsultants by name as to the type of work anticipated to be
subcontracted or performed, if proposed as part of the design team.
of software (including design software) that may potentially be utilized for
of whether a cost accounting system has been maintained and is in effect such
that it is capable of segregating and identifying accumulating costs for each
job that is performed under cost type projects.
copies of the Division’s “Consultant Short List Selection Criteria Technical
Evaluation” form limited to a single page of data. One loose leaf copy of form is to accompany
the bound unpriced prospectus. Cross
referencing on this form to other parts of the prospectus is not acceptable.
“Letter of Qualification” and one unpriced prospectus are required and must
contain all of the above information required to be considered. Failure to provide the required
information and/or insufficient information will cause disqualification and the
prospectus will be returned. All evaluation factors as noted herein before
will be given equal consideration in the selection process, unless a project
specific weighting of the evaluation factors is shown in the Notice for
entering into any contract negotiations, the selected Consultant and any
subconsultants shall submit a current audited overhead rate computation
performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a
detailed exhibit of the computations with all applicable eliminations and
references. The audit shall be done in
accordance with Government Auditing Standards issued by the Comptroller
General of the United States and all eliminations required by the Federal
Acquisition Regulations will be made. The submitted certified audited
overhead (Indirect Cost Rate) report shall include the certification,
certifying that the allowability of costs used to establish the final indirect
cost rate are in accordance with the FAR cost principles, or a verification
indicating this certification was previously submitted and accepted by the
cognizant agency. This
requirement will be waived for the selected Consultant or any subconsultant
when its portion of the fee for the project is less than Five Hundred Thousand
Dollars ($500,000.00). In such
instances, a company computed overhead rate may be utilized.
It is the
policy of the West Virginia Department of Transportation, Division of Highways,
that Disadvantaged and Women-owned Business Enterprises shall have the maximum
opportunity to participate in the performance of contracts financed in whole or
in part with Federal funds.