NOTICE FOR CONSULTING SERVICES
CR 50/32 - WV 279 WB RAMPS
Notice is hereby given that consulting services will be utilized by the West Virginia Department of Transportation, Division of Highways, that Construction Engineering Inspection (CEI) services will be utilized for the following project:
STATE PROJECT U317-131-0.00 03
FEDERAL PROJECT (CN) STBG-0050(449)D
CR 50/32 - WV 279 WB RAMPS – Services will consist of Project Management, Quality Control project inspection, documentation services, and related duties as required for this project located in District 4. The anticipated duration of the agreement is approximately 18 months. It is anticipated that the following appropriately accredited and qualified inspectors will be required:
1 - TRETSR TECHNICIAN (Level 4)
1 - TRET TECHNICIAN (Level 3)
1 - TRETAS TECHNICIAN (Level 2)
1 - CPM SCHEDULE REVIEWER
It is expected that QA materials project sampling will be needed as part of the services for various project work items.
The general guidelines for performance of the project inspection are as follows:
1. The consulting engineering services required may consist of project inspection, documentation services, and other related duties as assigned.
2. The Consultant will supply experienced construction and materials inspection personnel. All inspectors must be certified through WVTRET Board.
3. The personnel shall have a working knowledge of WVDOT-DOH standards, specifications, WVDOH Traffic Control manual, Materials Certification, materials testing procedures, as well as being certified by the DOH for sampling and testing aggregate, Portland cement concrete, bituminous concrete, compaction testing and possess nuclear certifications in the State of West Virginia. The knowledge and certifications required of a given individual will depend on the specific item(s) being inspected and/or sampled/tested.
4. It is the intent that the majority of any required materials testing be conducted by personnel capable of performing the complete field inspection of the affected items.
5. In addition, the inspectors shall be knowledgeable of good construction and surveying practices and procedures; able to interpret contracts, special provisions, plans and specifications, proposals; able to perform project layout and assist in project finalization; able to exercise good judgment; able to use engineering, testing and office equipment; be accurate and neat in recording data and preparing records; and able to maintain a harmonious relationship with the Department, other governmental agencies, contractors, and the public.
6. The Consultant will supply all necessary transportation, laptop, and communication devices for its personnel.
7. The Department will supply field offices, storage buildings, and office equipment per normal construction contract specification items or reasonable access to the same as it deems necessary.
8. The Consultant personnel shall be proficient in using AASHTOWare Project (AWP).
9. All testing equipment and incidental tools and supplies are to be furnished by the Consultant unless the Department elects to supply the same on a given project.
10. The method of payment for the Consultant services provided will be SPECIFIC RATE OF PAY.
Firms interested in being considered for this work must submit a “Letter of Qualification" (LOQ) and unpriced prospectus to Mrs. Erika J. Rogers, Assistant Director, Consultant Services Section, Contract Administration Division, Division of Highways, 1900 Kanawha Blvd. East, Building 5 – Room 920, Charleston, West Virginia 25305 or preferably by email to dohloqsubmissions@wv.gov prior to 4:00 P.M. on March 16, 2026. A hard copy is not required for this project. Responses received after this time will not be considered.
At a minimum, the Letter of Qualification (LOQ) shall include the following:
- A completed copy of the Consultant's SF 330 dated January 1, 2026, or later if not already on file.
- A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found in the WVDOT-DOH Manual for Consultant Services.
- Overall capabilities to handle this work, including work force available to assign to the project and personnel qualifications.
- Type of work proposed to be subcontracted.
- Location of base office for the assigned project staff.
- Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost- type contracts.
Firms submitting LOQ's shall provide proof of the following for themselves and any potential subconsultants. Replacement or addition of any subconsultant after the receipt of initial LOQ prospectus, requires proof of “availability" for the director's approval.
- a print off of the Business Organization Detail sheet from the Business and Licensing Section of the WV Secretary of State's office Online Data Services). THE DETAIL SHEET MUST SHOW A PRINT DATE WITHIN THE LAST 30 DAYS OF THE LOq DUE DATE.
- Indirect Cost Desk Review Memo issued from WVDOT Transportation Auditing Division showing the most current approved overhead rate (valid as of LOQ DUE date).
Submittals shall be prepared simply and economically, providing a straightforward, concise description of the firm's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete and effective proposal are neither required nor desired prior to entering contract negotiations.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.
Any technical questions concerning the requirements for this project should be directed to Mr. Jason Nelson at (304 326-0193) or E-mail at Jason.W.Nelson@wv.gov.