NOTICE OF COMBINED RIGHT OF WAY SERVICES
Firms or individuals interested in being considered for this work must submit a letter of interest and unpriced prospectus to Mr. Eric B. Hudnall, J.D., Director, Right of Way Division, West Virginia Department of Transportation, Division of Highways, Building 5, Room 618, 1900 Kanawha Boulevard, East, Charleston, West Virginia, 25305-0430, prior to 4:00 p.m., December 31, 2016.
As a minimum, the proposal will include the following:
1. Firms must have a current completed copy of the Division’s Right of Way Consultant Confidential Qualification Questionnaire (RW Form CQ). The Questionnaire must be on file or accompany the proposal. Any Questionnaire on file should be current each year. Firms must also have a current completed copy of West Virginia Department of Transportation, Division of Highways Cost Accounting Information Statement. Individual service contractors are not required to complete the Questionnaire or Accounting Statement.
2. Overall capabilities to handle this work, including tentative work force available to assign, personnel qualifications and present workload.
3. Indicate the areas of the State in which you are willing to work.
4. Firms or individuals must indicate the type(s) of work proposed to be subcontracted.
5. Firms or individuals must indicate whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type contracts.
6. Type of work anticipated to be subcontracted or performed by a subconsultant. The firm must provide a written commitment if it intends to utilize a Disadvantaged Business Enterprise registered with the Division of Highways’ Contract Administration Division’s EEO Section to perform a portion of the work and shall identify the work to be performed by such a firm. It is the Department’s goal to utilize Disadvantaged Business Enterprises to the fullest extent practical on these projects.
7. Prior to entering into contract negotiations, the selected firm and any subcontractors shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less than one hundred thousand dollars ($100,000). In such instances, a company computer overhead rate may be utilized.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal Funds.