NOTICE FOR ROADWAY DATA ACQUISITION AND ANALYSIS
Notice is hereby given by the West Virginia Department of Transportation, Division of Highways, that consulting services will be utilized for the acquisition, processing and display of roadway data suitable for use in the Division’s Pavement Management System, Maintenance Management System, Geographic Information System and Highway Performance Monitoring System. The work will be performed statewide on all Interstate, US, West Virginia and selected county routes in addition to other non-continuous road sections that include the Highway Performance Monitoring System (approximately 17,500 centerline miles). The data collection could include, but not necessarily be limited to: roughness, rutting, faulting, pavement cracking, shoulder type and width, global referencing data, digital roadway images and highway centerline geometrics. The consultant will also be responsible for formatting data to meet Highway Performance Monitoring System requirements. In addition, the consultant will be responsible for providing the Division with the means to update the Division’s video logging intranet website. The contract will provide for collection for a five year period through the 2017 collection. Final route selections and asset inventory plans will be provided to the selected consultant at the Scope of Work meeting.
Work is anticipated to begin in the spring of 2013. One firm will be selected for the work. Firms interested in being considered for this work must submit a letter of interest and unpriced prospectus to W. Kyle Stollings, Director, Maintenance Division, Division of Highways, Building 5, Room A-350, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430 prior to 4:00 p.m., January 4, 2013.
As a minimum, the prospectus will include the following items:
- A completed copy of the Division’s Consultant Engineering Confidential Qualification Questionnaire, if not already on file, dated January 1, 2012, or later
- Overall capabilities to handle this work, including work force available to assign to the project, personnel qualifications, and present workload;
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Location of office in which the work would be performed;
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Type of work anticipated to be subcontracted or performed by a subconsultant;
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Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type projects; and
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A completed copy of the Division’s Short List Selection Criteria Technical Evaluation Form, limited to a single page of data. Cross-referencing on this form to other parts of the prospectus is not acceptable.
A single letter of intent and unpriced prospectus is required. Significant evaluation factors, in order of their relative importance are experience, methodology and/or approach, personnel qualifications and availability, and scheduling.
Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisitions Regulations will be made. This requirement will be waived for the selected firm or any subconsultant when its portion of the fee for the project is less than One Hundred Thousand Dollars. In such instances, a company-computed overhead rate may be utilized.
The successful consultant and any subconsultants must be licensed to perform work in the State of West Virginia by the West Virginia Department of Tax and Revenue.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds.