WV Transportation

WV Transportation

WV Transportation

WV Department of Transportation

Upcoming Consultant Contract Detail

Status: Closed: Selected







Notice is hereby given that consulting services will be utilized by the West Virginia Department of Transportation, Division of Highways, for protective coatings inspection for various projects throughout the state.  The work may include field paint inspections, corrosion surveys, identification of candidate structures for maintenance painting, and related duties as required on multiple construction projects in various counties.  The anticipated duration of the agreement is twelve months coincident with the calendar year 2015 with the potential for a (mutually agreeable) twelve month extension.  It is anticipated that multiple consultants will be selected.  It is anticipated that appropriately accredited and qualified inspectors for the area of assignment will be required.


The general guidelines for performance of the project inspection are as follows:

  1. The consulting engineering services required may consist of project inspection, quality assurance, and documentation services.
  2. The consultant will supply experienced construction and materials inspection personnel.
  3. The personnel shall have a working knowledge of WVDOT-DOH standards, specifications and materials testing procedures as well as possessing the appropriate certification required to perform such services as coatings inspections, corrosion surveys, and field and laboratory paint systems analysis.  The required services may also include performing air, water, and soil monitoring for applicable projects, analysis, and recommendations regarding generated wastes, other general laboratory analysis, and providing the services of a Certified Industrial Hygienist as required.  The knowledge and certifications required of a given individual will depend on the specific item(s) being inspected and/or sampled/tested.
  4. It is the intent that the majority of the required materials testing be conducted by personnel capable of performing the complete field inspection of the affected items.
  5. In addition the inspectors shall be knowledgeable of good construction practices and surveying practices and procedures; able to interpret contracts, special provisions, plans and specifications; able to exercise good judgment; able to use engineering, test and office equipment; be accurate and neat in recording data and preparing records and able to maintain a harmonious relationship with the Department, other governmental agencies, contractors and the public.
  6. The consultant will supply all necessary transportation for its personnel.
  7. The Department will supply field offices, storage buildings and office equipment per normal construction contract specification items or reasonable access to same as it deems necessary.
  8. The Department will familiarize appropriate Consultant personnel with the use of Site Manager software for preparation and maintenance of project records and documentation and supply Department required forms to the Consultant.
  9. All testing equipment and incidental tools and supplies are to be furnished by the Consultant unless the Department elects to supply same on a given project.
  10. The method of payment for the consultant services provided will be specific rate of pay.


Firms interested in being considered for this work must submit a letter of interest and unpriced  prospectus to Mr. Jason M. Boyd, Director, Contract Administration Division, West Virginia Department of Transportation, Division of Highways, Building Five, Room A-722, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305 prior to 4:00 P.M. on October 17, 2014.  Responses received after this time will not be considered.


As a minimum, the letter of interest will include the following (submitted in duplicate):

  1. A completed copy of the Division's Consultant Engineer Confidential Qualification Questionnaire (unless already on file with the Division).  The questionnaire should be current as of January 1, 2014 or later.
  2. A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found in Appendix E of the WVDOT-DOH Manual for Consultant Services or from the WVDOT web homepage by selecting the following tabs: Business/Upcoming Consultant Contracts/Engineering/Forms and Documents
  3. Overall capabilities to handle this work, including work force available to assign to the project, personnel qualifications, and present workload.
  4. Type of work proposed to be subcontracted.
  5. Location of base office for the assigned project staff.
  6. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type contracts.

Submittals shall be prepared simply and economically, providing a straight forward, concise description of the firm's capabilities to satisfy the requirements of the RFP.  Emphasis should be on completeness and clarity of content.  Elaborate brochures and other representations beyond that sufficient to present a complete and effective proposal are neither required nor desired

Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.


It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.


Any technical questions concerning the requirements for this project should be directed to Mr. James M. Colby, Contract Administration Division, at (304) 558-9667 or E-mail at .