NOTICE FOR CONSULTING SERVICES
QUALITY ASSURANCE MANAGER
Notice is hereby given that consulting services will be utilized by the West Virginia Department of Transportation, Division of Highways, for Quality Assurance Management (QAM) services and related duties as required for contract document development of the I-70 Interstate in Ohio County, West Virginia to acquire a concession to operate and maintain 14.45 miles of I-70 Interstate. The West Virginia Department of Highways is interested in entering an initial 5 year concession agreement with optional renewal every 5 years. This project is being developed as Public-Private Partnership.
The QAM will be responsible for all quality assurance duties normally performed by the WVDOH in regards to design review, construction inspection, and materials certification. The QAM will certify all materials and inspection on the project and provide record keeping to document certifications. QAM shall provide an independent certified lab for testing of materials. QAM will act on DOH’s behalf in the review of all plan submissions. All work will be performed in accordance with WVDOH Standard Specifications (2010), as amended by the Supplemental Specifications (2015), WVDOH Construction Manual (2002), and current Materials Procedures. It is anticipated that appropriately accredited and qualified technicians, Levels I-V, for the area of assignment may be required. Plan reviews and general oversight of these services will be performed by a Professional Engineer(s) licensed in the state of West Virginia.
QAM shall also be responsible for reviews of schedules and progress payments; field survey verification; assurance of environmental compliance; project record keeping including oversight of as-built plans preparation; and related duties as required. QAM shall provide all tools and equipment needed to perform these tasks.
The QAM will be responsible for all Requests for Proposal (RFP) tasks normally performed by the WVDOH. Consultant personnel will act as an extension of WVDOH staff as a Quality Assurance Manager (QAM). These tasks include, but are not limited to:
1.Review of RFQ to see if any addendum is necessary for their QA needs.
2.Review RFQ submissions and attend Evaluation meeting as a non-scoring committee member.
3.Review the RFQ submissions to address whether the prospective Proponents demonstrate the technical capabilities require to operate and maintain a highway with respect to the following areas of expertise:
a.Operation and maintenance of roads, bridges and tunnels;
c.Environmental responsibility; and
4.Development of any and all necessary contract documents (RFP).
5.Aid in answering BidX questions if necessary.
6.Assemble addendums as necessary.
7.Ongoing agency coordination.
8.Attend and help prepare for mandatory pre-bid meeting.
9.Attend proprietary meetings.
10.Review technical proposals for adherence to RFP.
11.Assist in creating a contract for the concession.
The general guidelines for performance of the project inspection are as follows:
1.Provide operating standards included but not limited to maintenance, operation and procedures, and environmental management.
2.The QAM will supply experienced construction and materials inspection personnel. All inspectors must be certified through “DOH Technician Certification Board”.
3.The personnel shall have a working knowledge of WVDOT-DOH standards, specifications and materials testing procedures as well as being certified by the DOH for sampling and testing aggregate, portland cement concrete, asphalt, compaction testing and possess nuclear certifications in the State of West Virginia.The knowledge and certifications required of a given individual will depend on the specific item(s) being inspected and /or sampled/tested.
4.It is the intent that the majority of the required materials testing be conducted by personnel capable of performing the complete field inspection of the affected items.
5.In addition the inspectors shall be knowledgeable of good construction practices and surveying practices and procedures; able to interpret contracts, special provisions, plans and specifications; able to exercise good judgment; able to use engineering, test and office equipment; be accurate and neat in recording data and preparing records and able to maintain a harmonious relationship with the Department, other governmental agencies, contractors and the public.
6.The consultant will supply all necessary transportation for its personnel.
7.The QAM will familiarize appropriate personnel with the use of its Site Manager and ProjectWise software for preparation and maintenance of project records and documentation and supply Department required forms to the Consultant.However, the concessioner is expected to provide and maintain the appropriate version of Primavera P6 Scheduling software and also the experience level to afford proper review of the Contract Schedule.
8.All testing equipment and incidental tools and supplies are to be furnished by the concessioner unless the Department elects to supply same on a given project.
9.The method of payment for the QAM services for will be specific rate of pay.
10.The QAM agrees that neither it, nor any of its subsidiaries, affiliates, the parent company, or Subconsultants shall contract for the construction of the work contained in the upcoming I-70 interstate concessioner. The QAM also agrees that it shall not perform services for any contractor, subcontractor, or supplier participating in bidding or construction of the work contained in the project, nor shall the QAM negotiate, contract, or make any agreement with contractor, subcontractor, or any supplier participating in bidding or construction of the work contained in the I-70 Interstate concessioner with regard to any of the work or any services, equipment, or facilities to be used during bidding or construction without the express written approval of the Department.
Firms interested in being considered for this work must submit a letter of interest and unpriced prospectus to Mr. Jason M. Boyd, Director, Contract Administration Division, West Virginia Department of Transportation, Division of Highways, Building Five, Room A-722, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305 prior to 4:00 P.M. on January 15, 2016. Responses received after this time will not be considered.
As a minimum, the letter of interest will include the following (submitted in duplicate) along with an electronic copy sent to email at Phillip.firstname.lastname@example.org:
1) A completed copy of the Division's Consultant Engineer Confidential Qualification Questionnaire (unless already on file with the Division). The questionnaire should be current as of January 1, 2015 or later.
2) A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found in Appendix E of the WVDOT-DOH Manual for Consultant Services or from the WVDOT web homepage by selecting the following tabs: Business/Upcoming Consultant Contracts/Engineering/Forms and Documents http://www.transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
3) Overall capabilities to handle this work, including work force available to assign to the project, personnel qualifications, and present workload.
4) Type of work proposed to be subcontracted.
5) Location of base office for the assigned project staff.
6) Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type contracts.
Submittals shall be prepared simply and economically, providing a straight forward, concise description of the firm's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete and effective proposal are neither required nor desired
Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.
Any technical questions concerning the requirements for this project should be directed to Mr. Phillip S. Brown, Contract Administration Division, at (304) 558-9565 or E-mail at Phillip.email@example.com