NOTICE FOR CONSULTING SERVICES
QUALITY ASSURANCE MANAGER
I-64 SIX LANE WIDENING AND IMPROVEMENTS
STATE PROJECT: U340-64-41.37
FEDERAL PROJECT: NHPP-0641(348)
Notice is hereby given that consulting services will be utilized by the West Virginia Department of Transportation, Division of Highways, for Quality Assurance Management (QAM) services and related duties as required for the design and construction of the I-64 Widening and Improvements Project in Putnam County, West Virginia. I-64 is to be widened from four lanes to six lanes from east of the US 35 Interchange at Crooked Creek to east of the Nitro Interchange near 40th Street. The entire project length is approximately 3.79 miles and includes three twin structures carrying I-64 over other roadways (Putnam County Route 29, Putnam County Route 33/5 and WV Route 25), two existing roadways crossing over I-64 (Putnam County Route 44 and Putnam County Route 25/8), separate flyover ramps for the Saint Albans Interchange and the Kanawha River crossing between Saint Albans and Nitro. This project is being developed as Design-Build procurement.
The selected Consultant will be responsible for as needed, all quality assurance duties normally performed by the WVDOH in regards to design review, construction inspection, environmental monitoring, and materials certification. The selected Consultant will certify all materials and inspection on the project and provide record keeping to document certifications. The selected Consultant shall provide an independent certified lab for testing of materials. The selected Consultant will act on DOH’s behalf in the review of all plan submissions. All work will be performed in accordance with WVDOH Standard Specifications (2010), as amended by the Supplemental Specifications (2016), WVDOH Construction Manual (2002), and current Materials Procedures. It is anticipated that appropriately accredited and qualified technicians, Levels I-V, for the area of assignment may be required. Plan reviews and general oversight of these services will be performed by a Professional Engineer(s) licensed in the state of West Virginia.
The selected Consultant shall also be responsible for RFQ/RFP development, review of technical proposals, permitting, schedules and progress payments; field survey verification of existing roadway/pavement areas to be widened; assurance of environmental compliance; project record keeping including oversight of as-built plans preparation; and related duties as required. The selected Consultant shall provide all tools and equipment needed to perform these tasks.
The general guidelines for performance of the project inspection are as follows:
1) The consulting engineering services required may consist of all quality assurance tasks, documentation services, and related duties as required. These services involve the quality assurance tasks normally undertaken by the DOH. These tasks may include but not limited to RFQ/RFP development, engineering design criteria, pre-award meetings, preliminary design reviews for right of way, roadway and bridge, final design reviews for right of way, roadway and bridge plans, calculation reviews for both roadway and bridge designs, erosion control plan review, preliminary and final hydraulic report review, hazardous waste disposal criteria review, and geotechnical report reviews. The Consultant will not be responsible for final design elements.
2) The Consultant will supply experienced construction and materials inspection personnel as needed. All inspectors must be certified through “DOH Technician Certification Board”.
3) The personnel shall have a working knowledge of WVDOT-DOH standards, specifications and materials testing procedures as well as being certified by the DOH for sampling and testing aggregate, Portland cement concrete, compaction testing and possess nuclear certifications in the State of West Virginia. The knowledge and certifications required of a given individual will depend on the specific item(s) being inspected and /or sampled/tested.
4) It is the intent that the majority of the required materials testing be conducted by personnel capable of performing the complete field inspection of the affected items.
5) In addition the inspectors shall be knowledgeable of good construction practices and surveying practices and procedures; able to interpret contracts, special provisions, plans and specifications; able to exercise good judgment; able to use engineering, test and office equipment; be accurate and neat in recording data and preparing records and able to maintain a harmonious relationship with the Department, other governmental agencies, contractors and the public.
6) The Consultant will supply all necessary transportation for its personnel.
7) The Department will supply field offices, storage buildings and office equipment per normal construction contract specification items or reasonable access to same as it deems necessary.
8) The Department will familiarize appropriate Consultant personnel with the use of its Site Manager and ProjectWise software for preparation and maintenance of project records and documentation and supply Department required forms to the Consultant. However, the selected Consultant is expected to provide and maintain the appropriate version of Primavera P6 Scheduling software and also the experience level to afford proper review of the Contract Schedule.
9) All testing equipment and incidental tools and supplies are to be furnished by the Consultant unless the Department elects to supply same on a given project.
10) The method of payment for the Consultant services provided will be cost plus fixed fee.
11) The Consultant agrees that neither it, nor any of its subsidiaries, affiliates, the parent company, or subconsultants shall contract for the construction of the work contained in the upcoming I-64 Six Lane Widening and Improvements Project. The Consultant also agrees that it shall not perform services for any contractor, subcontractor, or supplier participating in bidding or construction of the work contained in the project, nor shall the Consultant negotiate, contract, or make any agreement with contractor, subcontractor, or any supplier participating in bidding or construction of the work contained in the I-64 Six Lane Widening and Improvements Project with regard to any of the work or any services, equipment, or facilities to be used during bidding or construction without the express written approval of the Department.
Firms interested in being considered for this work must submit a letter of interest and unpriced prospectus to Mr. Jason M. Boyd, Director, Contract Administration Division, West Virginia Department of Transportation, Division of Highways, Building Five, Room A-722, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305 prior to 4:00 P.M. on October 17, 2016. Responses received after this time will not be considered.
As a minimum, the Letter of Qualifications (LOQ) will include the following (submitted in duplicate) along with an electronic copy sent to email at firstname.lastname@example.org:
1) A completed copy of the Division's Consultant Engineer Confidential Qualification Questionnaire (unless already on file with the Division). The questionnaire should be current as of January 1, 2016 or later.
2) A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found in Appendix E of the WVDOT-DOH Manual for Consultant Services or from the WVDOT web homepage by selecting the following tabs: Business/Upcoming Consultant Contracts/Engineering/Forms and Documents http://www.transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
3) Overall capabilities to handle this work, including work force available to assign to the project, personnel qualifications, and present workload.
4) Identification of subconsultants by name as to the type of work anticipated to be subcontracted or performed, if proposed as part of the design team.
5) Location of base office for the assigned project staff.
6) Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost-type contracts.
Submittals shall be prepared simply and economically, providing a straight forward, concise description of the firm's capabilities to satisfy the requirements of the LOQ. Emphasis should be on completeness and clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete and effective proposal are neither required nor desired
Prior to entering into contract negotiations, the selected firm and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm within the last two years of this advertisement date. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made.
It is the policy of the West Virginia Department of Transportation, Division of Highways that Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.
Any technical questions concerning the requirements for this project should be directed to Dee Begley, Engineering Division, at (304) 558-9684 or E-mail at email@example.com