Notice For Consultant Services
(Request for Qualifications)
Notice is hereby given that the West Virginia Department of Transportation, Division of Highways (DOH) is soliciting qualifications for the purpose of making available a list of pre-qualified Consultants to be utilized to provide Planning services for various programs and miscellaneous projects. The work generally consists of preparation of planning and financial studies, analyses, and reports; Planning Environmental Linkage (PEL) studies; environmental services; traffic modeling services; development of planning procedures, policies, and manuals; and program management. This list of prequalified Consultants will be made available on the WVDOH website.
Once approved, that Consultant's name shall be placed on the list of consultants prequalified to participate in this program and shall be considered pre-qualified and eligible for project selection beginning September 1, 2022, through August 31, 2027. Those Consultants selected and placed on a master list MUST resubmit their Consultant Confidential Qualification Questionnaire (CCQQ) or Standard Form 330 each year on or shortly after the first day of January to remain on the list, or at any time any of the required information changes.
Pre-qualifications of Consultant(s) shall be based on an evaluation of the criteria requested which shall include but is not limited to planning services experience; technical competence; capability to perform; and past performance.
Consultants interested in being considered for pre-qualification must submit a "Letter of Qualification" and one unpriced prospectus to DOHplanningservices@wv.gov beginning September 1, 2022, through August 31, 2027.
As a minimum, the prospectus shall include the following evaluation information factors:
1. Professional qualifications necessary for consideration and satisfactory performance of the required work shall be provided for that person-in-charge of overseeing the work. That person shall be located within the office where the work is to be performed and shall demonstrate sufficient experience performed for the State of West Virginia, Division of Highways related to planning services.
2. Consideration shall be given to specialized experience and technical competence. Specialized experience shall focus on the qualifications of the staff working on the project with emphasis placed on individual specialized expertise required for the project. As a minimum, the Consultant shall provide a Résumé of those individuals who will be committed to the needs of the project. Strong considerations will be based on the professional and non-professional staff specialized experience and technical competence stationed within the office where the work is to be performed.
3. Capacity consideration shall be made on the Consultant's ability to accomplish the work within the Division's required schedule time frame; personnel dedicated to performing such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. In addition, the information provided for past work performed should include:
a) Information sufficient to show the minimum qualifications stated in items above.
b) The name of owner for whom the work was performed.
c) The names and phone numbers of owner's representatives who can verify and discuss the Consultant's participation in these projects.
d) A brief description of each project size and type, including any unusual features.
5. Knowledge and understanding of state and federal regulations regarding required planning activities.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division's CCQQ or Standard Form 330, dated January 1, 2022, or later, if not already on file. It must specifically indicate the staff levels by classification located in-state vs. out-of-state.
2. Location of office or office(s) in which the work, or part of the work, will be performed.
3. Identification of subconsultants by name as to the type of work anticipated to be subcontracted or performed, if proposed as part of the design team.
4. Identification of software (including design software) that may potentially be utilized for this project.
5. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
6. Completed copies of the Division's "Consultant Short List Selection Criteria Technical Evaluation" form limited to a single page of data. One loose leaf copy of form is to accompany the bound unpriced prospectus. Cross referencing on this form to other parts of the prospectus is not acceptable.
7. The prospectus shall also include a copy of a valid "Certificate of Authorization" (COA) to offer Engineering, Surveying, or other related services within the state, issued by the appropriate West Virginia Board if the consultant is requesting to be considered for assignments requiring a COA.
A single "Letter of Qualification" and one unpriced prospectus are required and must contain all of the above information required to be considered. Failure to provide the required information and/or insufficient information will cause disqualification and the prospectus will be returned. All evaluation factors as noted herein before will be given equal consideration in the selection process unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering any contract negotiations, the selected Consultant and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. The submitted certified audited overhead (Indirect Cost Rate) report shall include the certification, certifying that the allowability of costs used to establish the final indirect cost rate are in accordance with the FAR cost principles, or a verification indicating this certification was previously submitted and accepted by the cognizant agency. This requirement will be waived for the selected Consultant or any subconsultant when its portion of the fee for the project is less than Five Hundred Thousand Dollars ($500,000.00). In such instances, a company computed overhead rate may be utilized.
It is the policy of the West Virginia Division of Highways, that Disadvantaged, and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.