Notice for Architectural and Engineering Consultant Services
(Request for Qualifications)
***** THIS IS A REVISED NOTICE TO CHANGE TO AN OPEN 5 YEAR CONTRACT. IF YOU PREVIOUSLY APPLIED AND WERE APPROVED THERE IS NO NEED TO RESUBMIT *****
Notice is hereby given that the West Virginia Department of Transportation, Division of Highways (DOH), Building and Grounds Section is soliciting qualifications for the purpose of making available a list of pre-qualified Consultants to be utilized to provide architectural and engineering services for vertical construction projects (primarily buildings). The work generally consists of building structural, envelope, or system inspections; building renovation; new building design; including preparation of contract plans and related documents. Successful Consultants must be capable of performing 51% of the work as the prime Consultant. This list of prequalified Consultants will be made available on the WVDOH website.
Consultants interested in being considered for pre-qualification must submit a letter of interest and unpriced prospectus to Mr. William Murray, Assistant Director, Operations Division, West Virginia Division of Highways, Building Five, Room A-350, 1900 Kanawha Boulevard, East, Charleston, West Virginia 25305-0430, AND via e-mail to DOHMaintenanceLOQ@wv.gov beginning March 1, 2024 through February 28, 2028.
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NO HAND DELIVERIES WILL BE ACCEPTED.
Once approved, that Consultant’s name shall be placed on the list of Consultants pre-qualified to participate in this program. Those Consultants selected and placed on a master list MUST resubmit their CCQQ each year on or shortly after the first day of January to remain on the list, or at any time any of the required information changes.
Pre-qualifications of consultant(s) shall be based on an evaluation of the criteria requested which shall include but is not limited to: design related experience; technical competence; capability to perform; and past performance.
The areas of work required will include, but are not limited to, the following items: Site planning, building or system design, renovation, inspections (mechanical, electrical, structural, HVAC, waste treatment,etc.)
All design elements shall meet all current WV Building Codes.
E.E.O./AFFIRMATIVE ACTION EMPLOYER
All Consultants requesting to be considered MUST hold a valid Certificate of Authorization (COA) and have an individual who shall be in charge of the work, who shall sign and seal all design documentation, plans, etc., and must be registered and licensed with the West Virginia Board of Professional Engineers or the West Virginia State Board of Architects. The Consultant’s Engineer/Architect in-charge shall be responsible for all aspects of the design of the project. This individual must have a minimum of five (5) years’ experience.
As a minimum, the prospectus shall include the following evaluation information factors:
1. Professional qualifications necessary for consideration and satisfactory performance of the required work and as a minimum shall have a professional engineer or an architect licensed by the State of West Virginia. That person shall be located within the office where the work is to be performed and shall demonstrate sufficient experience performed for the State of West Virginia. This individual shall be the person-in-charge overseeing the work and must be readily accessible to the Division of Highways staff, preferably located in-state.
2. Consideration for a specific project shall be given to specialized experience and technical competence. Specialized experience considered shall focus on the qualifications of the staff working on the project with emphasis placed specialized expertise required for the project. As a minimum, the Consultant shall provide a Résumé of those individuals who will be committed to the needs of the specific project type. Additional consideration shall be based on the professional and non-professional staff’s specialized experience and technical competence stationed within the office where the work is to be performed.
3. Capacity consideration shall be made on the Consultant’s ability to accomplish the work within the Department’s required schedule time frame; personnel dedicated to performing such work.
4. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. In addition, the information provided for past work performed should include:
a. Information sufficient to show the minimum qualifications stated in items above.
b. A list of applicable project experience in the past five (5) years.
c. The name of the owner for whom the work was performed.
d. The names and phone numbers of owner’s representatives who can verify and discuss the Consultant’s participation in these projects.
e. A brief description of each project size and type, including any unusual features.
5. Location: consideration shall be based on the geographic location of the Consultant’s office relative to the project site, past experience and knowledge of the area where the project site is located, and significant importance being given to accessibility of the office location relative to the DOH staff.
In addition to the above evaluation factors, the prospectus shall include, as a minimum, the following items:
1. A completed copy of the Division’s Architectural and Building Consultant Confidential Qualification Questionnaire [ACL1] dated January 1, 2024 or later, if not already on file. This form may be found on the following website:
http://transportation.wv.gov/highways/engineering/Pages/FormsandDocuments.aspx
It must specifically indicate the staff levels by classification located in-state vs. out-of-state.
2. Location of office or office(s) in which the work, or part of the work, may be performed.
3. 4. Identification of software (including design software) that may potentially be utilized for this project.
5. Indication of whether a cost accounting system has been maintained and is in effect such that it is capable of segregating and identifying accumulating costs for each job that is performed under cost type projects.
6. Completed copies of the Division’s “Consultant Shortlist Selection Criteria Technical Evaluation” form limited to a single page of data. One loose leaf copy of the form is to accompany the bound unpriced prospectus. Cross referencing on this form to other parts of the prospectus is not acceptable. This form can be found at the link above in item 1.
7. A copy of a valid “Certificate of Authorization” to offer Engineering, Surveying, Architecture, or other related services within the state, issued by the appropriate West Virginia Board.
A single “Letter of Qualification” and one unpriced prospectus are required and must contain all the above information required to be considered. Failure to provide the required information and/or insufficient information will cause disqualification and the prospectus will be returned. All evaluation factors as noted herein before will be given equal consideration in the selection process unless a project specific weighting of the evaluation factors is shown in the Notice for Consulting Services.
Prior to entering any contract negotiations, the selected Consultant and any subconsultants shall submit a current audited overhead rate computation performed by a State or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done in accordance with Government Auditing Standards issued by the Comptroller General of the United States and all eliminations required by the Federal Acquisition Regulations will be made. The submitted certified audited overhead (Indirect Cost Rate) report shall include the certification, certifying that the allowability of costs used to establish the final indirect cost rate are in accordance with the FAR cost principles, or a verification indicating this certification was previously submitted and accepted by the cognizant agency. This requirement will be waived for the selected Consultant or any subconsultant when its portion of the fee for the project is less than Two Hundred and Fifty Thousand Dollars ($250,000.00). In such instances, a company computed overhead rate may be utilized.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that disadvantaged, and Women-owned Business Enterprises shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds.