1. The consulting engineering services required may consist of project inspection, documentation
services, and other related duties as assigned.
2. The consultant will supply experienced construction and materials inspection personnel. All
inspectors must be certified through WVTRET Board.
3. The personnel shall have a working knowledge of WVDOT-DOH standards, specifications,
WVDOH Traffic Control manual, Materials Certification, materials testing procedures, as well as
being certified by the DOH for sampling and testing aggregate, Portland cement concrete,
bituminous concrete, compaction testing and possess nuclear certifications in the State of West
Virginia. The knowledge and certifications required of a given individual will depend on the
specific item(s) being inspected and /or sampled/tested.
4. It is the intent that majority of any required materials testing be conducted by personnel capable of
performing the complete field inspection of the affected items.
5. In addition, the inspectors shall be knowledgeable of good construction and surveying practices and
procedures; able to interpret contracts, special provisions, plans and specifications, proposals, able
to perform project layout and assist in project finalization; able to exercise good judgment; able to
use engineering, testing and office equipment; be accurate and neat in recording data and preparing
records and able to maintain a harmonious relationship with the Department, other governmental
agencies, contractors, and the public.
6. The consultant will supply all necessary transportation, laptop, and communication devices for its
personnel.
7. The Department will supply field offices, storage buildings, and office equipment per normal
construction contract specification items or reasonable access to the same as it deems necessary.
8. The Consultant personnel shall be proficient in using AASHTOWare Project (AWP).
9. All testing equipment and incidental tools and supplies are to be furnished by the Consultant unless
the Department elects to supply same on a given project.
10. The method of payment for the consultant services provided will be SPECIFIC RATE OF PAY.
Firms interested in being considered for this work must submit a “Letter of Qualification” (LOQ)
and unpriced prospectus to Mr. Shawn Smith, Director, Contract Administration Division, West
Virginia Department of Transportation, Division of Highways, Building Five, Room 840, 1900
Kanawha Boulevard, East, Charleston, West Virginia 25305 prior to 4:00 P.M. on June 20,
2025. Responses received after this time will not be considered.
At a minimum, the Letter of Qualification (LOQ) will include the following sent by email to
1. A completed copy of the Division's Consultant Confidential Qualification Questionnaire dated
January 1, 2025 or later (a Standard Form 330 will suffice as well), if not already on file.
2. A completed copy of the "Consultant Short List Selection Criteria Technical Evaluation" form found
in Section 2 of the WVDOT-DOH Manual for Consultant Services.
3. Overall capabilities to handle this work, including work force available to assign to the project and
personnel qualifications.
4. Present CEI workload for both Prime & Subs.
5. Type of work proposed to be subcontracted.
6. Location of base office for the assigned project staff.
7. Indication of whether a cost accounting system has been maintained and is in effect such that it is
capable of segregating and identifying accumulating costs for each job that is performed under costtype
contracts.
Submittals shall be prepared simply and economically, providing a straightforward, concise description of
the firm's capabilities to satisfy the requirements of the RFP. Emphasis should be on completeness and
clarity of content. Elaborate brochures and other representations beyond that sufficient to present a complete
and effective proposal are neither required nor desired prior to entering contract negotiations. The selected
firm and any sub consultants shall submit a current audited overhead rate computation performed by a State
or Federal government agency or independent CPA firm. The submitted overhead audit shall contain a
detailed exhibit of the computations with all applicable eliminations and references. The audit shall be done
in accordance with Government Auditing Standards issued by the Comptroller General of the United States
and all eliminations required by the Federal Acquisition Regulations will be made.
It is the policy of the West Virginia Department of Transportation, Division of Highways, that
Disadvantaged Business Enterprises shall have the maximum opportunity to participate in the performance
of contracts financed in whole or in part with Federal funds.
Any technical questions concerning the requirements for this project should be directed to Mr. Matt Crum,