Please be advised that mandatory Pre-Bid Meetings will be held for all projects advertised in the November 20, 2019 letting. See the individual proposals for the date, time and location for each.
Additional information will be made available in the near future regarding the notary portion of electronic contracts and contract bonds.
We are pleased to inform you that Contracts and Contract Bonds are now available to be completed and submitted electronically, with no hard copy required.
When you are awarded a project, if you wish to complete your contract and contract bond electronically, please let us know so that we may send it to you through our electronic signature service provider.
Please note, however, that all notaries licensed in West Virginia using the electronic signature service MUST first be registered with the West Virginia Secretary of State by completing the E-Notarization Application (there is no cost for currently licensed notaries). For notaries licensed outside of West Virginia, the home state must accept electronic notarization. In addition, all notaries must be registered with DocuSign (R), the West Virginia Division of Highways' electronic signature service provider. Additional information can be found at the following links:
If you have any questions regarding the electronic submittal of Contracts and Contract Bonds, please contact Sasha Danberry, Assistant Director - Contractor Prequalification and Contract Processing, Contract Administration Division, at Sasha.D.Danberry@wv.gov or (304) 414-6990.
Disclosure of Interested Parties
Pursuant to W.Va. Code 6D-1- et seq, each business entity who is awarded a contract or a series of contracts that has/have an actual or estimated value of $1,000,000.00 will be required to fill out a Disclosure of Interested Parties Form
. The West Virginia Division of Highways may not enter into a contract with the business entity until the initial required Disclosure of Interested Parties Form is filed with Contract Administration. In addition, the business entity awarded a contract is obligated to submit a supplemental disclosure form listing any new or differing interested parties within 30 days following the completion or termination of the contract. This form will be required for all contracts beginning immediately and will be sent with the contract and bond when awarded a project.
MONETARY OBLIGATIONS OWED TO THE STATE
Pursuant to W. Va. Code 5-22-1(i), the West Virginia Department of Transportation, Division of Highways (WVDOH ÃƒÂ‚ Â), may not award a construction contract to any bidder that is known to be in default on any monetary obligation owed to the State or a political subdivision of the State, including, but not limited to, obligations related to payroll taxes, property taxes, sales and use taxes, fire service fees, or other fines or fees. An AFFIDAVIT form has been created by the WVDOT and will be sent via email to your company whenever your deemed as the apparent low bidder and/or until advised otherwise.
DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION
The West Virginia Division of Highways is committed to assuring the participation of Disadvantaged Business Enterprises (DBEs) in our highway construction program. When a DBE goal is required it is the responsibility of the apparent low bidder to submit their DBE Participation Plan no later than 5 calendar days after bid opening
. Plans shall be submitted by e-mail to firstname.lastname@example.org
, fax 304-558-4236, or personal delivery and MUST
be received by the WVDOT EEO Division no later than 4pm eastern time on the submission date.