Department of Transportation

Contractor Prequalification

To become prequalified, a contractor should have a “Certificate of Qualification.” To do this, the contractor must submit a Contractor’s Prequalification Statement (Contract Form PC-421) containing the information required based on the category of project. This may contain financial statements and experience records with detailed information as to available financial resources, equipment and other assets, together with an account of past experience, a record of work completed, personnel of the organization and all other facts called for in the prequalification statement. As deemed necessary, the Director of Construction may also request additional information for consideration in issuing a “Certificate of Qualification.”

Contractors who have been debarred from bidding on federal aid projects by the Federal Highway Administration will not be permitted to bid on federal aid or non-federal aid projects in West Virginia during the period of debarment even though they may be prequalified.

We are pleased to inform you that Contractor Prequalification Packages are now available to be completed and submitted electronically, with no hard copy required.

If you wish to complete your Contractor Prequalification Package electronically, please send an email to DOHContractorPrequal@wv.gov with the following information:

  • Individual, Corporation, Co-Partnership or LLC
  • Name and email address of the person who will be preparing/completing the form
  • Name and email address of the contractor, officer, or co-partners who will be signing the form
  • Name and email address of the contractor, officer, or co-partners notary public
  • Name and email address of the bank officer (only if using the line of credit form)
  • Name and email address of the bank officer’s notary public (only if using the line of credit form)
  • Name and email address of the financial auditor (if a financial audit is being performed as part of your application)

A member of our Contractor Prequalification/Financial Coordination Section will then send you a Contractor’s Prequalification Package via DocuSign® (the email will come from DocuSign® obo Pam Jarrell, Shantel Hudgins or Alexis Payne). The Preparer will receive the Package to complete first, then the Contractor, Officer or Co-partners will receive a notification to sign the Package. Next, the bank officer will receive the Package to complete the line of credit statement (if applicable). Lastly, the Auditor will receive the package to complete their audit and sign the Statement (if applicable). The Package will then automatically be sent back to our Contractor Prequalification/Financial Coordination Section for final processing.

Please note that all notaries licensed in West Virginia using the electronic signature service MUST first be registered with the West Virginia Secretary of State by completing the E-Notarization Application (there is no cost for currently licensed notaries). For notaries licensed outside of West Virginia, the home state must accept electronic notarization. In addition, all notaries must be registered with DocuSign®, the West Virginia Division of Highways’ electronic signature service provider. Additional information can be found at the following links:

https://sos.wv.gov/business/Pages/eNotarization.aspx

https://support.docusign.com/en/guides/ndse-user-guide-notary-preferences

https://support.docusign.com/en/guides/ndse-user-guide-notary-preferences?_ga=2.152998077.501441167.1572022995-1578056627.1559747222

https://support.docusign.com/en/guides/signing-with-notary

If you prefer to complete and mail a hard copy of your Contractor Prequalification Package, please click the link below for our new fillable form:


Contractor Prequalification Package (Fillable)

If you have any questions regarding the electronic submittal of the Contractor Prequalification Package, please contact our Contractor Prequalification/Financial Coordination Section at DOHContractorPrequal@wv.gov or (304) 558-3304.  

Pam Jarrell
Building 5 Room 840, Capitol Complex
1900 Kanawha Blvd., E, Charleston WV 25305-0430
Phone: 304-414-6983
Fax: 304-558-2815
E-mail: Pamela.A.Jarrell@wv.gov